AMENDED AND RESTATED BY-LAWS OF THE SAMMAMISH HEIGHTS OWNERS ASSOCIATION
Article I – Name.
Section 1. The name of this organization shall be the Sammamish Heights Owners Association.
Article II – Purpose.
Section 1. The purposes of this Association shall be:
- the promotion and maintenance of the general attractiveness of the community as a whole, the conditions, and the values of the properties in the plat known as Sammamish Heights Addition in King County;
- the representation of the membership in dealings with governmental agencies and other organizations; and
- the promotion of the civic and social betterment of the community.
Article III – Membership and Voting Privileges.
Section 1. Membership in this Association shall be limited to owners of lots in the plat known as Sammamish Heights Addition.
Section 2. Membership is mandatory to owners of lots in Sammamish Heights Addition.
Section 3. Each member shall have one vote.
Article IV – Dues.
Section 1. The annual dues of this Association shall be determined based on a budget proposed to and ratified by the Owners pursuant to the provisions of the Declaration.
Section 2. Any member whose dues are unpaid for a period of 90 days following the assessed due date shall be considered delinquent and shall lose all voting and office-holding privileges until dues are paid in full.
Article V – Meetings.
Section 1. The association shall meet at least annually, including social events such as the Community BBQ, on dates determined and published by the Executive Board.
Section 2. Special meetings of the Association may be called upon no less than 14 nor more than 60 days’ notice to each member, by the President, by a majority of the Executive Board, or by 25% of the membership upon request to the President or the Executive Board.
Section 3. Meetings of the Executive Board shall be held at intervals determined by the Board. The President may call additional meetings for the consideration of special business upon notification to all directors.
Section 4. Notice of all meetings shall be sent to all members entitled to vote at such meetings. Such notice shall be made not less than 10 nor more than 60 days prior to any meeting. Such notice shall specify the place, day and hour of the meeting and, in the case of a special meeting, the purpose of the meeting. Notice shall be provided by hand-delivery, electronic mail or by postal mail. If mailed, such notice shall be deemed to be delivered when deposited in the U.S. mail addressed to the member at his or her address as it appears on the records of the corporation, with postage thereon prepaid. Notice to owners by an electronic transmission complies with this Section only with respect to those owners who have delivered to the Secretary a written record consenting to receive electronically transmitted notices. An owner who has consented to receipt of electronically transmitted notices may revoke the consent at any time by delivering a written record of the revocation to the Secretary. Consent is deemed revoked if the Secretary is unable to electronically transmit two consecutive notices given in accordance with the consent.
Article VI – Officers and Duties.
Section 1. The officers of this Association shall be a President, Vice President, Secretary, and Treasurer and shall serve for a period of one (1) year or until their successors are elected and qualified.
Section 2. In the event of the death, resignation, or removal from office of any officer, except the President, a successor shall be appointed by a majority of the Executive Board at the earliest possible date to serve the unexpired term of such officer.
Section 3. The President shall preside at all meetings of the Association and of the Executive Board and shall appoint all committees. The President shall be an ex-officio member of all committees. The President shall submit a report at the Annual Meeting giving a resume of the year’s work.
Section 4. The Vice President shall assist the President in any duties deemed necessary by the President. In case of the absence, incapability, or death of the President, the office shall be filled by the Vice President.
Section 5. The Secretary shall keep an accurate record of the transactions of the Association, keep a list of the membership, send out all notices and conduct the correspondence of the Association, and act as secretary of the Executive Board.
Section 6. The Treasurer shall collect dues, renew the annual incorporation of the Association, keep a list of the membership and receive and keep all funds paid to the Association and deposit them in a bank, approved by the Executive Board, in the name of the Association. The Treasurer or the President shall pay normal budgeted operating expenses, subject to the approval of the Executive Board, and any other bills or expenditures of the Association when approved by the membership at any regular meeting.
The following procedures shall also be followed:
- The reserve funds of the Association shall be withdrawn upon order signed by two officers of the Association.
- The Treasurer shall present an accounting at each regular meeting of revenue, expenditures, cash on hand, and budget balance.
- The treasurer may maintain a petty cash fund of two hundred fifty dollars ($250).
Section 7. The Executive Board shall be comprised of the President, Vice-President, Secretary, Treasurer and the immediate Past President. The Executive Board shall act as the representative at large for the membership and, along with other duties contained in these by-laws, it shall be the duty of the Board to:
- Investigate and consider suggestions and complaints filed by any member of the Association concerning the welfare of Sammamish Heights and its bordering areas.
- Recommend and take action to accomplish the purposes of the Association.
- Take action on any matter referred to it by the Association at any meeting.
- Prepare a budget for the forthcoming year for presentation to and ratification by the membership at its annual meeting as outlined in the Declaration.
- Investigate and consider all non-budget expenditures presented to it in accordance with these by-laws and make recommendations to the membership at the annual or special meeting called for that purpose.
- Review all proposed amendments to these by-laws and present a resume of its findings to the membership.
Article VII – Removal from Office
Section 1. An officer who fails to attend three consecutive meetings will automatically have provided sufficient reason to be removed from office. Any such vacancy will be filled in accordance with Article VI of these By-laws.
Section 2. Any officer of the Association may be removed from office for just cause at any regular meeting by two-thirds vote of the members of the Association present and voting, upon charges preferred by any six members of the Association in good standing, provided that such officer shall have the right to appear in defense of such charges at the said meeting.
Article VIII – Committees.
Section 1. Special committees may be appointed by the President and such committee shall exist until the duty assigned it has been completed and its report has been made, or until the committee has been dismissed by the President.
Section 2. The President shall appoint all committee chairpersons with the approval of the Executive Board.
Section 3. All resolutions by committees shall be submitted to the President, or the Secretary, three days prior to the Executive Board meeting at which they are to be discussed.
Article IX – Quorum.
Section 1. The presence at any meeting in person or by proxy of twenty-five percent (25%) of the members entitled to cast votes shall constitute a quorum for any action. If, however, such quorum shall not be present or represented at any meeting the members entitled to vote thereon shall have the power to adjourn the meeting from time to time, without notice other than an announcement at the meeting, until a quorum shall be present to be represented.
Section 2. A majority of officers shall constitute a quorum at an Executive Board meeting.
Article X –Elections.
Section 1. Any member of the Association may submit the name of any member of the Association and such name shall be placed on the ballot if the consent of the proposed candidate is obtained. Nominations may also be made from the floor during the course of the Annual Meeting if the consent of the nominated candidate(s) is first obtained.
Section 2. Candidates must be members in good standing of the Association.
Section 3. Any officer of the Association shall be eligible to succeed himself or herself.
Section 4. The election of officers shall take place at the Annual Meeting of the Association.
Section 5. A majority of the votes cast shall decide such election which shall be by ballot.
Article XI – Amendments.
Section 1. Amendments to the By-Laws shall be offered in writing to the Executive Board at least thirty days prior to any regular meeting of the Association. The Executive Board shall cause a copy of the proposed amendment to be sent to each Member at least ten days prior to the next regular meeting of the Association. The proposed amendment shall then be read at the regular meeting of the Association, the Executive Board shall present its resume, and a two-thirds vote of the members present and voting shall be necessary for its adoption.
Article XII – Parliamentary Procedure.
Section 1. Robert’s Rules of Order, Revised, shall govern the proceedings of this Association where not in conflict with these By-Laws.
As amended, November 15, 2016