Annual Meeting Minutes: 9/24/18

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Meeting attendees:

Kevin Chan (President), Julee Siebel (vice-president), Jennifer Poutonnet (Secretary), Randy and Tracy Ganser, Roger and Karen Childs, Philippe Poutonnet, Paul Hovind, Orien Kuang, Michael and additional members.

See the sign-in sheet.

Meeting kick-off at 7:10pm.

  1. Community introductions.
  2. Mark Armstrong from Associa EMB Management presented the benefits their company can offer us to maintain a standard of living for our community. It is the community’s decision on what type of enforcement of our rules and regulations we are looking for (e.g. warnings and fines related to dues delinquencies, broken rules, etc.) and ensure that we have sufficient reserves and the right insurances to protect our board members from personal litigation risk when acting on behalf of the association.
    1. Cathy R. asked the board to list out the things the board needs help with to sell us on the need for a management company. What is the danger of going forward in the state we are? We need structure and help – it all depends on the cost.
    2. 3 options were presented to the homeowners that range from $150/house/year to a full property management at $240/house/year. Dues are currently at $100/house/year
    3. Concern was raised that a flat legal amount was not considered in all 3 options
    4. Next step is for the board to get together and will approve a variation of one of the 3 options. The board will give the community at least 14 days but no more than 60 days to respond. Will call a meeting to vote with homeowners.
  3. Vacant board positions
    1. Kevin Chan is stepping down as president and this is his last annual meeting. Jennifer Poutonnet and Hubert Ogier would also like to step down as Secretary and Treasurer.
    2. There are positions open and a request has been
  4. 2017 accomplishments
  5. Treasurer’s report
    1. Reviewed the 2018 performance against budget
    2. Reviewed proposed 2019 budget
    3. Details are posted on the website
    4. Rev
  6. Nominations:
    1. Nomination: Orien nominated Dan McCormick for President, seconded.
    2. Dan nominated Orien for secretary, seconded.
    3. Tracy nominated for treasurer, seconded.
    4. Julee will stay on as vice president
    5. Randy would like to be involved in the architectural committee when that is reinstated.
  7. Motion to adjourn meeting at 8:45pm. Motion seconded.